12 prompts
Prompt library
Every prompt from the ten jobs, filterable, with a copy button. The board adds to it through the CMS.
AI in practice
A working guide to using an AI assistant in a project manager's week, written for the chapter's members. Concepts first; what each assistant calls them second. No product is recommended, no price is printed, and a named person re-checks it every quarter.
The guide
Start here
Most people tried an assistant once, signed out, in a browser tab, and got the worst version of it. What changes when you sign in, use the app and give it your files.
Start heresettingsbefore / after6 minContext
It has read the internet. It has not read your project. The one idea that separates useful answers from generic ones, and the documents you already own that supply it.
checklistbefore / after5 minFour ways to ask
The vendors use four words for four different things. One table, one analogy each, and the one-project-per-project rule.
tablechecklist6 minTen everyday jobs
The page to bookmark. Each job with the before and the after, the prompt to copy, what to give it, and what you still check yourself.
ten cardsprompts9 minWhat never goes in
You hold the client’s contract, the team’s salaries and the tenant’s personal data. The red list, the law in one paragraph, and the thirty-second anonymiser.
red listthe law6 minTrust, but check
The assistant is a confident junior who never says “I don’t know”. Where it fails, the five-line check, and when not to use it at all.
five-line check4 minPMBOK and PMI
The ten jobs mapped to the PMBOK Guide’s performance domains, and the AI material PMI already offers a member, dated.
tablesources5 min
10 questions
Self-check
Ten situations, four options each, in the exam trainer’s format. Two minutes; send it to your team.
3 so far
The weekly question
One question a week, one best answer, and the page that explains it.
This week
The weekly AI question ·
Monday, again
Every Monday you explain the project to the assistant from scratch - who the sponsor is, what the report looks like, which language - before you can ask for anything. What fixes this?
Show the answer
Best answer
BOne project workspace per real project: the charter, the WBS and last report uploaded once, the standing instructions written once.
Four words for four things: a prompt is the ask, custom instructions are how you always want it to behave, a project is a folder that remembers, a skill is a recipe it can run. The one-project-per-project rule puts the project's documents and instructions where they belong, once.
Why, option by option
- AIt works, and it is what most people do. But it is the manual version of a feature all four assistants have, and the pasted document counts against the room the conversation has for this week's material.
- BThis is what a project workspace is for. Set it up once and every Monday's message is just "here are this week's notes".
- CCustom instructions apply to every chat, including the ones about other projects and the recipe you asked for on Sunday. They are for how you always want it to behave, not for one project's facts.
- DMemory holds preferences and small facts about you, not a charter. It is also the one place you should be most careful about what goes in.
A new question every Monday. Written in advance; the date on it is when it was published.Earlier questions
Myth or fact
MythIt will replace project managers.
Fact
It drafts. It does not own the outcome, hold the relationship or sign the report. The judgement, and the name at the bottom, stay yours.
Trust, but checkMythIt knows my project.
Fact
It knows what is in front of it in this conversation and nothing else. Give it the charter and it knows the charter.
ContextMythIt is private because I did not log in.
Fact
Signed out is the state with the fewest data controls, not the most. Sign in, check the two settings, and use a temporary chat for one-offs.
Start hereMythIt never makes up sources.
Fact
It will cite a PMBOK section that does not exist, in a confident voice. Open every quote before it leaves your hands.
Trust, but checkMythThe free version is fine for work.
Fact
The free tiers are for learning. For work material the tool under your employer’s contract, or a paid plan, is the one: more room for your documents, projects, and no shared-account surprises.
What never goes inMythI need to learn prompt engineering.
Fact
You need to say who is asking, who is reading, what you want back, and to attach the documents. That is a paragraph, not a discipline.
Four ways to askMythUsing it is cheating.
Fact
The Code of Ethics has no AI exemption and no AI prohibition. The report is yours either way; what it asks is that you check it and stand behind it.
Trust, but checkMythMy company’s Copilot is the same as ChatGPT.
Fact
Same idea, different contract. The employer’s tool sits under the employer’s agreement, which is exactly why it is the one for work material.
What never goes in
What each assistant calls it
| Concept | ChatGPT | Claude | Gemini | Microsoft Copilot |
|---|---|---|---|---|
| A folder that remembers | Project | Project | Gem | Ask your IT team |
| Standing preferences | Custom instructions | Preferences and project instructions | Instructions in a Gem | Ask your IT team |
| Remembering you across chats | Memory | Check the settings | Depends on the account | Ask your IT team |
| A chat kept apart | Temporary Chat | Incognito chat | Depends on the account | Ask your IT team |
| A repeatable procedure | Project instructions | Skills | A Gem with instructions | Ask your IT team |
Names change; the concepts do not. Where an assistant is provided by an employer, the answer depends on how the organisation set it up, which is why the last column says to ask.
Ten questions, two minutes
The self-check, in the exam trainer's format. See where you stand, then send it to your team.
Last checked by Petar Trajchevski. Product names and settings paths were walked through on that date; the concepts do not move. Report a change